Mid-Sized Enterprise (Confidential) · Enterprise · 18 weeks
Automating HR & Payroll for a 300-Person Enterprise
How Softotic replaced a three-tool HR stack with a single HRMS that automated payroll, leave management, and performance reviews for 300+ employees.
3 days → 2 hrs
Payroll processing time
Automated from attendance data
99.8%
Payroll accuracy
Errors reduced from monthly occurrences to near-zero
70%
HR admin time saved
Leave, attendance, appraisals all automated
94%
Employee adoption rate
Self-service portal actively used in first month
The problem
The client was running payroll on Excel, tracking leave via email, and using a legacy attendance system with no API. Payroll took 3 days per month. HR had no visibility into employee performance, and employees had no self-service access. Data inconsistency between tools led to payroll errors and audit complications.
The delivery approach
We built a custom HRMS covering the full employee lifecycle: onboarding, attendance integration, leave management, payroll automation with configurable tax rules, performance appraisals, and a self-service portal on web and Flutter mobile. The payroll engine handles multiple contract types, tax slabs, overtime, and deductions. Integration with the existing biometric attendance system was built via a middleware adapter.